This places your signature onto the screen where you can drag and drop it in the most suitable location on the document. With your signature captured in Preview, you can now select it from the menu when you click the ‘Sign' button. Here, you can either create a signature with the trackpad or scan it on a signed piece of paper by using a webcam. To create an electronic signature in Preview, follow these steps:Ĭlick on the ‘Show markup toolbar' icon and select the ‘Sign' option from the new toolbar. If you're using macOS, you already have in-built tools, such as the Preview application, that can allow you to complete electronic signatures. Related: How to sign electronically when handling work documents How to use Preview to sign PDF files electronically in macOS To save the signed PDF file, click ‘File', then ‘Save' and select the location to store the file. You can adjust the placement of the signature by dragging it with the mouse and clicking the area to place it there. If you want to use this signature again at some point, you can also check the ‘Save signature' box. Once you've created your signature, click on the ‘Apply' button to finalise your signature. The third option is the 'Image' function, which involves uploading an already saved image of your signature to the document. The second option is the 'Draw' function, which allows you to draw your signature by using the mouse or a touch-enabled device. The first option is the 'Type' function, which allows you to type out your name using the keyboard and standard fonts. Use one of three options to create your signature. In the upper right corner, click the ‘Fill & sign' button. Open the PDF document in Adobe Acrobat Reader. Other software applications perform this functionality too, but this is the most commonly used platform. Related: Top 10 secure file sharing platforms (with pros and cons) How to sign PDF files electronicallyīelow, you can find out how to sign PDF files electronically, with different methods for various devices and software: How to use Adobe Acrobat Reader to sign PDF files electronically when using WindowsĪdobe Acrobat Reader is a powerful application that includes functionality for electronic document signatures. Signing digital documents such as PDFs electronically is a straightforward process and is now a commonly used practice within businesses. They're essentially an image of your signature that's embedded into a PDF file. What is an electronic signature?Īn electronic signature is an alternative to traditional handwritten papers that are typically executed by using a pen. In this article, we explain what an electronic signature is, outline how to sign PDF files, provide some tips for signing these files electronically and answer some frequently asked questions concerning this topic. If you frequently work with digital documents, you can benefit from learning how to electronically sign them. This is beneficial as it provides cost savings and improvements in sustainability by reducing paper usage. The transition into a more digital world is already in full effect, with many organisations opting for digital resources over traditional printed documents.
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